Do we have something else to do in advance for prepare this event? Fill this page up.

However, try to see if your information fits in Budget and Sponsorship or Venue, Schedule and Session Arrangement page first. This one would be for anything else not related to those.

Signs & Printing

Anything that needs to be done by a printer should have art completed and ready (in Adobe Illustrator10  & PDF format, fonts embedded) for the printer abotu a week before the event so they have time to print everything.

Directions Signs

You will need to have signs printed for "Next Web Apps Here"  and ""Next Web Apps This Way" with arrows pointing left and right.  Having a lot is good--you can post them anywhere.  Simple sheets printed on a laserprinter or inkjet are sufficient. 

Bannners

It's nice, if the budget affords it, to have a big banner or two, so people can take photos in front of it.  I prefer making 2 banners: one with the name of the event and one with the sponsor logos (you hang them together so the sponsors get exposure), but you can reuse the main banner again for another event.

Name Tags

Name tags are a must!  Either buy some or have some custom printed--if there is a budget

Scheduling Sheets

It's  nice to have sheets for people to fill out for their talk topics that have places for all the information (name of talk, type of talk, language, who's presenting it) so that people know what information they have to fill out.  I (jfxberns) have form ready made we can print off.  (But we need an A3 printer or send to printer.)

Find Post Event Party Location

Find a nearby place for a post-event party.  People want to keep talking once they made connections!  There is a family Moo Ga Ta across the street that is a good location.

It's nice to have a handout at the registration desk (1/4 sheet of paper) that announces the after-party, where it is etc.